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Copy-paste WhatsApp messages and emails for clinic outreach
First contact — send during business hours (9AM-5PM)
Assalamualaikum Dr [Name], I'm Hadi from MOVO-X. We've built an AI-powered self-registration kiosk that's already running at Klinik Muhibbah in Masai (27,000+ patients). Would you like to see a quick demo? It takes 5 minutes and could save your clinic RM 4,000/month in staff costs.
Open the conversation. Establish credibility with Klinik Muhibbah reference. Lead with value (RM 4,000 savings).
3-5 days after introduction — if no reply
Hi Dr [Name], following up on the MOVO-X kiosk. Here's a 90-second video of how it works: [link] Dr. Prabagaran from Klinik Muhibbah has been using it and said "Very impressive." Happy to arrange a quick demo at your clinic.
Provide social proof. Video makes it tangible. Low-pressure ask.
Alternative first contact — for data-driven clinic owners
Dr [Name], quick question — how much time does your receptionist spend registering each patient? Our kiosk does it in 90 seconds, saving clinics RM 4,000+/month. See the full savings breakdown: https://movo-x.com/proposals/financial-analysis
Lead with a question to create engagement. Link to financial analysis for credibility.
7-10 days after initial outreach — if still no reply
Dr [Name], we're installing kiosks at 3 clinics in [Area] this month. We offer a free on-site demo — no commitment, just 30 minutes to see if it fits your clinic. Would [Day] or [Day] work for a quick visit?
Create proximity and urgency. Offering two specific days increases response rate.
After a positive interaction — even if they did not buy
Dr [Name], thank you for your time last week. If you know any clinic owner who might benefit from our AI kiosk, we offer a Custom referral bonus for every successful installation. No strings attached — just share my number: +60 11-2122 5105
Turn warm contacts into referral sources. Low-effort ask with financial incentive.
First contact via email — professional clinics with published email
Dear Dr [Name], I'm Hadi Ahmed Farhad, CEO of MOVO-X. We build AI-powered self-registration kiosks for clinics across Malaysia. Our first installation at Klinik Muhibbah in Masai, Johor — a 50-year-old clinic with 27,521 patients — has transformed their front-desk operations: - Patient registration reduced from 5-10 minutes to 90 seconds - Staff freed from manual data entry to focus on patient care - Analytics dashboard revealed RM 15,000+ in unpaid bills (hutang) - WhatsApp notifications reduced no-show rates by 30% I would love to show you how MOVO-X could work for [Clinic Name]. Would you be open to a 30-minute demo? You can book a time here: https://movo-x.com/demo Or simply reply to this email — I respond personally. Best regards, Hadi Ahmed Farhad CEO, MOVO-X +60 11-2122 5105 https://movo-x.com
Formal introduction with data points. CEO-to-doctor direct communication builds trust.
Follow-up to introduction email, or alternative first contact
Dear Dr [Name], I wanted to share a brief case study that might be relevant to [Clinic Name]. Klinik Muhibbah has been serving the Masai community for over 50 years. With 27,521 patients, their front desk was overwhelmed. We installed our AI-powered kiosk, and within 48 hours: - Patients were self-registering via MyKad in 90 seconds - The queue management system eliminated waiting room confusion - The analytics dashboard revealed patient trends invisible to manual tracking Read the full case study here: https://movo-x.com/proposals/case-study Dr. Prabagaran, the clinic owner, described the experience as "very impressive." If you are facing similar front-desk challenges, I would be happy to show you a live demo. Best regards, Hadi Ahmed Farhad CEO, MOVO-X +60 11-2122 5105 https://movo-x.com
Story-driven approach. Case study provides social proof and makes the value tangible.
For clinic chains with 3+ branches
Dear Dr [Name], Managing patient flow across multiple branches is one of the biggest challenges for clinic chains. Different systems, inconsistent data, and no cross-branch visibility. MOVO-X solves this with a unified kiosk system: - Patients register at ANY branch with their MyKad — data follows them - Centralized analytics dashboard across all locations - Per-branch and per-doctor queue management - Consolidated financial reporting and hutang tracking We currently serve Klinik Muhibbah (27,521 patients) and are expanding across Johor. For clinic chains, we offer the Enterprise plan with volume pricing. See our full financial analysis: https://movo-x.com/proposals/financial-analysis Would you be open to a discussion about how MOVO-X could serve [Clinic Chain Name]? Best regards, Hadi Ahmed Farhad CEO, MOVO-X +60 11-2122 5105 https://movo-x.com
Addresses multi-branch pain points. Enterprise positioning. Volume pricing hook.
Send WhatsApp messages between 9AM-12PM on weekdays. Clinic owners check messages before patients arrive.
Research the clinic on Google Maps first. Mention their location, reviews, or specialization.
Most deals close on the 3rd-5th touch. Do not give up after one message.
A 30-second voice note is 5x more effective than text. Use for follow-ups.
Send a photo of the kiosk running at Klinik Muhibbah. Seeing is believing.
Every happy contact — even if they do not buy — is a potential referral source.
These templates are proven and ready to use. Copy, personalize, and send.