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NFC member check-in, visitor registration, meeting room booking, and day pass purchase — all at one kiosk. Access control, occupancy analytics, and community engagement built in.
Most coworking spaces sell a community experience but deliver a reception desk bottleneck. Manual operations create friction at every touchpoint.
Visitors and delivery riders line up at the front desk. One community manager handles check-ins, answers phone calls, gives WiFi passwords, and manages member queries simultaneously. During morning rush, visitors wait 10+ minutes.
Members book meeting rooms via Slack, email, or verbally. No central system. Two teams show up for the same room at the same time. Arguments. Wasted prep time. The community manager becomes an involuntary referee.
You have 100 desks and 200 members on flexible plans. But you do not know which desks are actually used on which days. Some days you are at 30% capacity. Others you are at 120%. No data to optimize pricing or expansion.
Walk-in visitors interested in a day pass must wait for staff, fill out a paper form, provide ID, and pay at the counter. The process takes 15 minutes. Many walk away. You lose RM 50-80 per lost day pass.
Physical keys and access cards are issued manually. Lost cards require manual deactivation and replacement. After-hours access requires staff coordination. Members share cards with non-members.
No systematic communication about events, new amenities, or community updates. Members feel disconnected. Churn is high because the coworking space feels like "just a desk" instead of a community.
Purpose-built for coworking operations. Visitor check-in, member access, meeting room booking, day pass sales, and occupancy analytics — one kiosk replaces an entire reception workflow.
Visitors scan a QR code at the kiosk, enter their name, company, and who they are visiting. The host member gets a WhatsApp notification: "Your guest [Name] has arrived. They are in the lobby." Visitor gets WiFi credentials and floor directions.
Members tap their NFC card on the kiosk. Instant check-in. Desk assignment confirmed. Access doors unlocked. All in under 3 seconds. Check-in data feeds occupancy analytics.
Browse available meeting rooms on the kiosk. See capacity, amenities (whiteboard, TV, video call setup), and real-time availability. Book instantly. Door access granted only during your booking window. No double bookings ever again.
Walk-in visitors purchase a day pass at the kiosk in 60 seconds. Enter phone number, select desk type (hot desk, quiet zone, standing), tap to pay. WiFi credentials and floor map displayed. Access granted instantly.
Kiosk controls door access to the coworking floor, meeting rooms, and amenity areas. Only active members and verified visitors can enter. After-hours access via NFC. Lost cards deactivated remotely in seconds.
Real-time and historical desk occupancy data. Know which floors are busiest, which days peak, which desk types are most popular. Make data-driven decisions about expansion, pricing, and membership limits.
Digital community board on the kiosk screen. Upcoming events, member spotlights, facility announcements. RSVP for events directly at the kiosk. Build community engagement beyond just desk space.
Operators with multiple spaces see all locations in one dashboard. Compare occupancy, revenue, member activity, and day pass sales across locations. Identify which spaces need marketing and which are ready to expand.
Members tap in. Visitors scan QR. Day pass buyers pay and go. Meeting rooms book in seconds. Everything self-service.
Member or visitor approaches kiosk
NFC tap (member) or QR scan (visitor)
Check in, book room, or buy day pass
Door unlocks. WiFi credentials displayed
Host notified of visitor arrival
Start working — everything set up
How many active members does your space have?
Less front desk dependency, more day pass revenue, fewer member churn, and real occupancy data. The kiosk pays for itself from day one.
Self-service check-in for members and visitors. Community manager freed from reception duty to focus on community building, events, and member retention.
Central booking system with time-locked access. Double bookings become physically impossible. No more arguing teams. No more wasted meeting prep.
Self-service day pass purchase converts walk-in visitors who would have left. Average coworking space captures 2-3 additional day passes daily.
Better community engagement, smoother operations, and data-driven service improvements keep members longer. Each retained member is RM 500-2,000/month saved.
Real occupancy data enables dynamic pricing, flexible membership tiers, and informed expansion decisions. Know exactly when to add desks or open a new location.
From single spaces to multi-city coworking chains.
One coworking location
3+ locations, full features
10+ locations, custom integration
Over 500 coworking spaces in Malaysia and growing. From global brands like WeWork to local independents, all run on manual reception workflows.
Schedule a 30-minute demo. See how MOVO-X transforms your coworking reception from a bottleneck to a seamless, self-service, data-rich entry experience.